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Many people use WPS Office as a reliable alternative to mainstream office suites but few are aware of the powerful hidden features that can dramatically improve productivity. Whether you're writing a report, preparing slideshows, or crunching numbers in spreadsheets, WPS Office offers a collection of unseen features that make common operations more effortless.

The Document Cleaner is a secret gem many miss found under the Review menu. This tool detects invisible elements like metadata, notes, change logs, and identifying info. It's ideal for preparing documents for external sharing, ensuring privacy and professionalism without going through every section one by one.

Another hidden gem is the Template Gallery powered by AI. While most users stick to basic templates, WPS offers an smart recommendation engine that learns from your writing style and document structure to suggest polished layouts instantly. This works in all three core apps, saving hours of design time.

The integrated PDF converter in WPS does far more than basic text extraction. It preserves tables, images, and even complex layouts with high precision. To access it, drop your PDF file directly into the Writer interface—without installing extra tools. The conversion is instantaneous and editable.

For those working with long documents, the Outline Panel is rarely leveraged. It does more than list headings, it allows you to fold whole chapters instantly, move between sections without scrolling, and reorder content by dragging titles. It’s a visual outlining tool embedded in the app.

WPS Spreadsheets has a lesser known feature called Smart Fill. Unlike traditional auto-fill in other suites, Smart Fill learns from your input patterns and generates complete series using contextual clues. Type January, February, and it will automatically predict March through December without selecting and dragging handles.

Many don’t know about the dedicated presenter window. When you start a slideshow, press Ctrl + Shift + P to open a dedicated panel showing your notes, countdown, and upcoming slide. All of this is not displayed to attendees. This is essential for confident presentations without reading directly from slides.

You can add programming code with full highlighting in Writer. By highlighting code and selecting "Code Block" in the Insert menu, this feature supports over 50 programming languages. It’s perfect for technical writers, educators, or developers.

The AI Assistant, called WPS AI, is integrated across all apps and can be launched using a quick input. It can condense lengthy texts, polish clunky phrasing, draft professional messages, or build text from a brief instruction. To trigger it, ai anywhere in your file and watch AI options pop up immediately.

If you work with many files at once, the Centralized Dashboard provides a centralized dashboard. It displays your recent files, common folders, and supports custom tagging. You can tag files with user-defined tags such as "Priority" or "For Approval". You can locate files using metadata, names, or text inside making it effortless to locate files without recalling filenames.

The automatic cloud backup and history feature is underused. WPS uploads every modification to online storage and maintains 30 days of version snapshots. To restore a previous version, select File > Previous Versions and scroll through snapshots. This is a must-have safety net when revisions go wrong or need to revert to an earlier draft.

These secret tools transform WPS Office from ordinary to exceptional for workers, learners, and designers. Exploring them doesn’t require advanced knowledge—just a desire to dig deeper than the surface. Once you start using them, you’ll wonder how you ever managed without them.