WPS Office OCR: Turn Scanned Documents into Editable Text Instantly
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조회 2회 작성일 26-01-13 22:15
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Converting scanned images into editable text has become an essential skill for anyone working with documents, whether in an office environment, academic setting, or personal organization. The OCR system in WPS Office provides seamless, no-cost conversion of image-based documents into editable formats
OCR stands for optical character recognition and it allows software to detect and interpret printed or handwritten text within images or scanned documents and convert it into machine encoded text that can be edited, copied, and searched. The system identifies characters through pattern recognition algorithms
To begin using WPS Office’s OCR functionality, first open the application and navigate to the PDF module. If you have a scanned document in image format such as JPG, PNG, or TIFF, you can import it directly into wps office下载 PDF by selecting the Open option and browsing your files
Once the image is loaded, look for the OCR button, typically located in the toolbar under the Tools or Edit tab. Clicking this will initiate the recognition process
WPS Office will analyze the document and automatically detect text regions. The accuracy of the recognition depends on the quality of the original scan
High resolution scans with clear contrast between text and background yield the best results. Avoid grainy or blurry scans for improved accuracy
If the document contains multiple languages, WPS Office supports several common languages including English, Chinese, Spanish, French, and German, which can be selected in the OCR settings prior to processing. Language settings can be customized to match your document’s content
After the OCR process completes, the software overlays the recognized text on top of the original image. You can now select and copy text just as you would in a regular Word document
For improved readability, you can choose to export the result as a fully editable Word or RTF file. Exporting to Word preserves structure while removing visual noise
You can also save the output as a searchable PDF, which keeps the original image intact while embedding a hidden text layer that enables copy paste and search functions. A searchable PDF combines visual fidelity with text accessibility
One of the advantages of using WPS Office’s OCR is its integration within a familiar interface. No need to download extra tools — OCR is built right into WPS Office
This means users can scan, convert, edit, and save documents without switching between multiple programs. Perform every step — from scan to edit — in a single application
It is particularly useful for students digitizing handwritten notes, professionals extracting data from printed contracts, or anyone archiving old paperwork. Perfect for legal and business users extracting text from contracts and forms
To optimize results, ensure that scanned documents are flat, well lit, and free of shadows or smudges. Clean the scanner glass and ensure the document lies flat for best accuracy
Avoid using low quality scans from smartphones unless they are taken with a steady hand and good lighting. Use a tripod or flat surface when scanning with a phone
If the OCR output contains errors, WPS Office allows you to manually edit the recognized text directly in the editor. Common mistakes include misread characters such as 0 and O, or 1 and l, which can be quickly corrected
For users who frequently work with scanned documents, it is helpful to create a routine. Organize documents by date, type, or project for faster access
After running OCR, review each document briefly to verify accuracy before saving the final version. Small corrections now save hours of rework down the line
WPS Office’s OCR feature is a powerful yet underutilized tool that bridges the gap between physical and digital document management. WPS OCR is a game-changer for reducing manual data entry
By reducing manual data entry and increasing accessibility, it saves time and minimizes errors. Speed up workflows with instant text extraction
Whether you are digitizing an old receipt, extracting information from a printed form, or converting a textbook page into a study note, this function transforms static images into dynamic, editable content with minimal effort. Every scanned page becomes a living, editable file
With regular use, you will find that OCR becomes an indispensable part of your daily workflow. It quickly evolves from a useful tool to a daily necessity
